Independent contractor position.
Compensation: $25-35/hour, depending on experience.
Estimated workload: average of 2 hours per week; up to 5 hours/week during event planning and execution.
Flexible schedule; remote work with occasional in-person attendance.
Reports directly to the NCAEP Board of Directors.
Preferred Education:
Some College
Additional Information:
Hybrid/Remote is allowed.
Executive Director
Northern California Association of Equine Practitioners (NCAEP) Location: Remote (Northern California–based preferred) Compensation:$25-35/hour (1099 Independent Contractor) Hours: Average 2 to 5 hours/week
About NCAEP
The Northern California Association of Equine Practitioners (NCAEP) is a nonprofit organization dedicated to advancing the health and welfare of horses through continuing education, professional collaboration, and community engagement among veterinarians and equine industry professionals. Through educational seminars, hands-on labs, and networking events, NCAEP fosters excellence in equine veterinary medicine across Northern California.
Position Summary
NCAEP is seeking a detail-oriented and proactive Executive Director to support the Board of Directors with administrative operations, communications, membership management, and continuing education event coordination.
This is a remote, part-time contractor position offering flexible scheduling. Occasional in-person attendance at meetings or events within Northern California may be requested.
Responsibilities
Manage the NCAEP administrative email account via G Suite and Grasshopper phone system, responding to member and partner inquiries in a timely, professional manner.
Serve as the primary point of contact for volunteers, members, sponsors, and educational partners.
Maintain and update the NCAEP website, member communications (Mailchimp), and social media accounts.
Manage membership and event registration using MembershipWorks platform.
Coordinate logistics for CE events and webinars, including registration, venues, speakers, print materials, AV support, and sponsors.
Schedule, host, and run monthly Board meetings (virtual - Zoom), including managing the meeting platform, guiding the agenda, facilitating discussion flow, and recording minutes and action items.
Schedule, host, and run monthly Emergency Response Committee meetings (virtual - Zoom), including managing the meeting platform, guiding the agenda, facilitating discussion flow, and recording minutes and action items.
Provide administrative support to the Emergency Response Team during deployments, assisting with communication, documentation, and coordination.
Maintain organizational files and assist with documentation and follow-up tasks.
Conduct outreach to current and prospective educational partners and sponsors, facilitating communication, confirming participation, and ensuring sponsor visibility at events.
Contract Details
Independent contractor position.
Compensation: $25–$35/hour, depending on experience.
Estimated workload: average of 2 hours per week; up to 5 hours/week during event planning and execution.
Flexible schedule; remote work with occasional in-person attendance.
Reports directly to the NCAEP Board of Directors.
To Apply
Please submit a brief cover letter and resume outlining your relevant administrative or event coordination experience to info@norcalaep.org with the subject line “NCAEP Application.”
Applications will be reviewed on a rolling basis until the position is filled.
Qualifications
Strong organizational and communication skills.
Ability to manage multiple priorities independently.
Professional and responsive in written and verbal communication.
Experience with Google Workspace/G Suite is required.
Experience with membership software systems, Mailchimp, Canva, and event coordination is helpful, but training will be provided.
Familiarity with the equine or veterinary industry is helpful.
Must reside in or be able to travel occasionally to Northern California.
We are a community of veterinary professionals who are committed to improving equine medicine in Northern California primarily through continuing education events.