Executive Director

Northern California Association of Equine Practitioners (NCAEP)
Location: Remote (Northern California–based preferred)
Compensation:$25-35/hour (1099 Independent Contractor)
Hours: Average 2 to 5 hours/week

About NCAEP

The Northern California Association of Equine Practitioners (NCAEP) is a nonprofit organization dedicated to advancing the health and welfare of horses through continuing education, professional collaboration, and community engagement among veterinarians and equine industry professionals. Through educational seminars, hands-on labs, and networking events, NCAEP fosters excellence in equine veterinary medicine across Northern California.

Position Summary

NCAEP is seeking a detail-oriented and proactive Executive Director to support the Board of Directors with administrative operations, communications, membership management, and continuing education event coordination.

This is a remote, part-time contractor position offering flexible scheduling. Occasional in-person attendance at meetings or events within Northern California may be requested.

Responsibilities

• Manage the NCAEP administrative email account via G Suite and Grasshopper phone system, responding to member and partner inquiries in a timely, professional manner.
• Serve as the primary point of contact for volunteers, members, sponsors, and educational partners.
• Maintain and update the NCAEP website, member communications (Mailchimp), and social media accounts.
• Manage membership and event registration using MembershipWorks platform.
• Coordinate logistics for CE events and webinars, including registration, venues, speakers, print materials, AV support, and sponsors.
• Schedule, host, and run monthly Board meetings (virtual - Zoom), including managing the meeting platform, guiding the agenda, facilitating discussion flow, and recording minutes and action items.
• Schedule, host, and run monthly Emergency Response Committee meetings (virtual - Zoom), including managing the meeting platform, guiding the agenda, facilitating discussion flow, and recording minutes and action items.
• Provide administrative support to the Emergency Response Team during deployments, assisting with communication, documentation, and coordination.
• Maintain organizational files and assist with documentation and follow-up tasks.
• Conduct outreach to current and prospective educational partners and sponsors, facilitating communication, confirming participation, and ensuring sponsor visibility at events.

Contract Details

• Independent contractor position.
• Compensation: $25–$35/hour, depending on experience.
• Estimated workload: average of 2 hours per week; up to 5 hours/week during event planning and execution.
• Flexible schedule; remote work with occasional in-person attendance.
• Reports directly to the NCAEP Board of Directors.

To Apply

Please submit a brief cover letter and resume outlining your relevant administrative or event coordination experience to info@norcalaep.org with the subject line “NCAEP Application.”

Applications will be reviewed on a rolling basis until the position is filled.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple priorities independently.
• Professional and responsive in written and verbal communication.
• Experience with Google Workspace/G Suite is required.
• Experience with membership software systems, Mailchimp, Canva, and event coordination is helpful, but training will be provided.
• Familiarity with the equine or veterinary industry is helpful.
• Must reside in or be able to travel occasionally to Northern California.

About NorCal AEP

We are a community of veterinary professionals who are committed to improving equine medicine in Northern California primarily through continuing education events.

Connections working at NorCal AEP